Gadgets / spotlight
Adding a second screen can improve your productivity by 20 to 30 Percent
It has been my experience that the most effective way to
develop a paperless office is by adding a second screen
to your computer setup. The additional screen real estate can be used to view clients’ documents at the same
time as responding and analyzing in your main application. A good example of this might be reviewing clients’
year-end financials as you enter their information into
Excel for a valuation analysis.
EXPAND YOUR SCREEN REAL ESTATE
Recent articles in the New York Times and studies
performed by Microsoft, Apple and NEC have all shown
that productivity can be increased by 20 to 30 percent
by adding a second screen or monitor to your computer
If your goal is to be able to view and edit two 8. 5” x 11”
documents side-by-side, there are a number of ways to
upgrade your technology to meet this solution.
If you are using a desktop, there are two paths to take to
expand your screen: 1) Replace your video card with a
“dual head” video card and add a second monitor; or 2)
Upgrade your current monitor to one that is 24” or larger. The second option is often the easiest, as long as your
new monitor has a minimum resolution of 1650x1080.
The first option requires opening your computer, replacing the video card and upgrading your drivers—a bit
more complicated—but the finished result allows you
to drive two monitors, exponentially increasing your
screen real estate.
If your laptop was made in the last few years, then all
you need to do is add a second monitor and plug it into
a VGA or HDMI connection. Windows Vista, Windows
7, Windows 8 and Mac OS X all come out of the box
ready to allow you to configure your second monitor for
Portable Monitors and Tablets
While I am a big fan of Mimo brand portable monitors
for traveling, if you want to travel even lighter, you can
make your iPad or Android tablet a second a screen with
the addition of an app. Some of my favorites are iDisplay
or MaxiVista. Each of these apps works best when your
computer and iPad are sharing a Wi-Fi internet connection.
Examine Processes to go Paperless
On a related note, going paperless also requires an analysis of your workflow process (i.e. At what point do you
Replace your video card with a “dual head” video card and add a second monitor.
scan a document and dispose of the original?) and a
more through understating of your backup process—as
frequent backups to your USB memory stick or online
backup may not be enough.
If you travel a lot, or work out of a “third place” (such
as Starbucks), being able to scan all of your active files
and everything on your desk increases your productivity by decreasing the chances you will procrastinate because the critical document you need is sitting on your
desk, or in a file.
Items mentioned in this article can be found here:
•;Mimo monitors: Start at $139;
•;iDisplay for iPad: $4.99;
•;iDisplay for Android: $4.99;
•;MaxiVista for iPad: $9.99;
TODD CLARKE, CCIM, (TCLARKE@NMAPARTMENT.
COM) IS A 24+ YEAR VETERAN BROKER,
CONSULTANT, INTERNATIONAL SPEAKER AND
INSTRUCTOR WHO COVERS TECHNOLOGY
AND ITS USE IN COMMERCIAL REAL ESTATE.
TODD CAN BE FOUND VIRTUALLY AT WWW.
CAN TERACONSULTANTS.COM/ TECH